Privacy Policy | Vartiokylän Tilitoimisto Oy

1. Introduction

Welcome to Vartio Kylän Tilitoimisto ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services.

By using our services, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

2.1 Personal Information

We collect personal information that you voluntarily provide to us, including but not limited to:

Full name
Email address
Phone number
Business information (if applicable)
Address and contact details
Any other information you choose to provide

2.2 Document and Receipt Images

As part of our accounting services, you may upload receipt images and other financial documents. We collect and process these documents to provide you with our services.

All uploaded documents are treated with the utmost confidentiality and are only used for the purposes of providing our accounting services to you.

2.3 Automatically Collected Information

When you visit our website or use our services, we may automatically collect certain information, including:

IP address
Browser type and version
Operating system
Pages visited and time spent on pages
Referring website information

3. How We Use Your Information

We use the information we collect for the following purposes:

To provide and maintain our accounting services
To process and manage your financial documents and receipts
To communicate with you about our services
To respond to your inquiries and provide customer support
To improve our services and develop new features
To comply with legal obligations and regulatory requirements
To protect against fraud and ensure the security of our services

4. Information Sharing and Disclosure

Important: We do not share, sell, or disclose your personal information or uploaded documents with any third parties, except as described in this policy.

We may disclose your information only in the following limited circumstances:

Legal Requirements: When required by law, court order, or government regulation
Service Providers: To trusted third-party service providers who assist us in operating our business (these providers are bound by confidentiality agreements)
Business Transfers: In connection with a merger, acquisition, or sale of assets (with appropriate safeguards)
Safety and Security: To protect our rights, property, or safety, or that of our users or the public

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information and uploaded documents against unauthorized access, alteration, disclosure, or destruction. These measures include:

Encryption of data in transit and at rest
Regular security assessments and updates
Access controls and authentication procedures
Secure data storage and backup systems
Employee training on data protection practices

6. Data Retention

We retain your personal information and uploaded documents only for as long as necessary to:

Provide our services to you
Comply with legal and regulatory requirements
Resolve disputes and enforce our agreements

When we no longer need your information, we will securely delete or anonymize it in accordance with applicable laws and regulations.

7. Your Rights

You have the following rights regarding your personal information:

Access: Request access to your personal information
Correction: Request correction of inaccurate or incomplete information
Deletion: Request deletion of your personal information (subject to legal requirements)
Portability: Request a copy of your data in a portable format
Restriction: Request restriction of processing in certain circumstances
Objection: Object to processing of your personal information

To exercise these rights, please contact us using the information provided below.

8. Cookies and Tracking Technologies

We may use cookies and similar tracking technologies to enhance your experience on our website. These technologies help us:

Remember your preferences and settings
Analyze website traffic and usage patterns
Improve our website functionality
Provide personalized content

You can control cookie settings through your browser preferences. However, disabling certain cookies may affect the functionality of our website.

9. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children's Privacy

Our services are not intended for children under the age of 18. We do not knowingly collect personal information from children under 18. If you believe we have collected information from a child under 18, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by:

Posting the updated policy on our website
Sending you an email notification
Displaying a prominent notice on our website

Your continued use of our services after any changes indicates your acceptance of the updated policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Vartio Kylän Tilitoimisto

Email: info@vartiokylantilitoimisto.com

Phone: +358407540030

Data Protection Officer

Email: info@vartiokylantilitoimisto.com

Address: Espoo, Finland